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Fill in the W3 Form Online

Employers can quickly and easily fill in the W3 form online using PaperJet to edit the document. Forms can be neatly filled in and emailed or faxed from the site, or saved for later use.

What is a W3 Form?

The official name given to the W3 form is Transmittal of Wage and Tax Statements. The W3 form is sent out to Social Security Administrations to show total earnings, Social Security Wages, Medicare wages and any withholding for all employees. This form covers one tax year. Along with employee information, information about the company for whom they are working will also need to be filled in.

The administrator in charge of filling in the form will have to add up the wages of all the company’s employees in each of the categories by using the totals on the employee’s W-2 forms. The W3 form is then filed along with the W-2 form.

A copy is also given to each employee so that they can submit it as a part of their personal tax returns when the time comes.

When should the W3 form be filled in?

This form needs to be completed correctly and submitted before the end of January of the next tax year. So when the W-2 forms for employees have been submitted one year, the W3 forms will have to be submitted the following January. This deadline is applicable for both electronic and paper form submissions.

Forms cannot be downloaded as they are made with a special red ink and there can be a penalty for those who don’t use the official version. They can, however, be uploaded to a form filling website and neatly filled in online before being either sent or printed out.

Once filled in, the forms will need to be sent to the SSA with Copy A of the W-2 forms for every employee. If you have filed the W-2 form electronically, you won’t have to total up the W-2 information and send in the W3 form.

Some of the details which will need to be filled in include:
  • Information about the company
  • The kind of employer
  • The type of payer
  • The establishment number
  • The various totals from the W-2 form
  • Contact information

How to Complete the IRS W3 Form

The W3 form has more than 20 sections needing information and they cover everything from basic employer and employee information, to sick leave, dependent information and all types of compensation received in the past year. The form that you will need to fill out is red and referred to as Copy A. You’ll need the official printed version.

Converting the W3 form into a digital format is without a doubt one of the best ways to save time and fly through the process, especially if you have a large number of employees. Filling the form in online also means that it will be neater, and easy to read, while any mistakes can be quickly rectified.

When you have the form in front of you, you’ll notice that it is actually quite a small form, despite the amount of information you’ll be submitting. Again, if you don’t use the official printed version, you can incur penalties.

The W3 form is easy to fill in when you use our online PDF converter. This way you can quickly and neatly have the relevant forms completed well before the tax season comes to an end.

Get the FREE fillable W3 form online

Start filling in the fillable PDF in 2 seconds. Easy to follow instructions. Just Edit, Fill, Sign, Print, Fax, Download, Email the W3 form online now...

How to fill out a W3

W3: How to easily complete a W3 online in 8 Easy Steps.

We have made filling in forms super easy and quick.

Here are the steps you must follow to fill out the W3 correctly:

  1. As the form loads the first text box will be blinking for your convenient action.
  2. Select the checkbox, text field or other handy tools to Edit your form.
  3. To sign the form select the Signature Box to open the Signature Manager.
  4. To create your signature select an option to Draw, Type, Upload, Webcam scan or Sign with Finger (from your mobile device).
  5. You may also add your Initials or add a Date to the form as required.
  6. For multiple use, save any form in the My Templates folder to access regularly.
  7. Click DONE and export the form via Download, Email or Fax your Document.
  8. You may also opt to Send to Sign your form to countersign.

Additional step by step guide with easy to follow screenshots

  1. As the form loads the first text box will be blinking for your convenient action.
    step-1
  2. Select the checkbox, text field or other handy tools to Edit your form.
    step-2
  3. To sign the form select the Signature Box to open the Signature Manager.
    step-3
  4. To create your signature select an option to Draw, Type, Upload, Webcam scan or Sign with Finger (from your mobile device).
    step-4
  5. You may also add your Initials or add a Date to the form as required.
    step-5
  6. For multiple use, save any form in the My Templates folder to access regularly.
    step-6
  7. Click DONE and export the form via Download, Email or Fax your Document.
    step-7
  8. You may also opt to Send to Sign your form to countersign.
    step-8

Where and How do I get a W3 for an individual or business?

  • Firstly, simply click on the link below and start filling in the W3 directly online.
  • W3 is available for immediate download here.
  • Then,Conveniently fill in all your information as per required on the form.
  • Finally, add your esignature and initial every page.
  • Now, Download the form and send or submit to the relevant party.

Use our free PDF form filler to fill in, edit, sign and request signature’s on your documents. Paperjet is easy to use and is ideal for the W3 form.

Paperjet is where forms get signed. PDF fill in W3 form quickly and neatly. Fill out and Sign your form or “Send for Sign” digitally in the browser. Add your common company Templates for getting contracts or Documents signed faster than any other company. From NDA contracts to Government forms you can save time and money using our free online product.

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Why use Paperjet to fill in W3 form

If you are often stuck trying to use one of those numerous, unreliable printers or software, and you are looking for a dependable site that will allow easy form filling of W3 form and actually allow you access to it without making commitments, our free tool is just for you.

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Paperjet works across all devices and on the most popular browsers. Whether you are using Chrome, FireFox, Opera or good old Explorer, you will be able to access, upload and convert PDF W3form via our website.

You also won’t have to worry about the security of your information being compromised. Your data security is important to us and we make it our priority. Creating an account is one way to keep your details and forms safe, and furthermore, our site is SSL encrypted.

Finally, you can access your files from anywhere once you have saved them to the dashboard of your account. The option of emailing or downloading the document allows you to email a copy directly to wherever it needs to be submitted or to save a copy to your desktop. You will also be able to fax your document via the site.

Not only is the use of Paperjet beneficial to the above mentioned persons, it is also highly beneficial for use in the United States of America by the USA Government (Gov) in the completion of any Government form or forms.

Outstanding Features

The features of our free online software will provide you with everything you could be looking for when it comes to filling in any important documents digitally. With 10 free forms a month, you can quickly use this PDF editor to have your documents looking effortlessly professional.

Our software has the following beneficial features:

  • Add a text block for all of your important information, exactly where it will it is needed.
  • Add dates where necessary. This will ensure that your documents can be submitted without delay, on the right day, which is extremely important for example to the Taxpayer when submitting Federal Tax documentation or in any correspondence with the IRS (internal revenue service) such as submitting a IRS Form 2018/2019.
  • Undo and rewrite information. It won’t cost a cent to remove incorrect information and add new wording.
  • Type directly onto the PDF. Our fillable documents allow you to add all sorts of information directly onto the PDF.
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